Private Policy
WEBSITE VISITORS
This section explains our policy concerning any personal information which you may provide to us on your access to this web site (address). Our aim is to protect your data on the internet in the same manner in which they are protected when using other methods of our communication with you.
Meritorium Solution does not give, sell, rent, or otherwise provide information to any other parties regarding any person visiting our web site. The only exception is with respect to the information required by our attorneys, trust companies, and financial institutions necessary to execute an order placed by a Client.
Visitors to the site are encouraged to email questions, concerns, order forms, etc. Email addresses are not sold to any third parties. All electronic communication is treated as extremely private.
CLINET ENQUIRIES
We use the information you provide about yourself when requesting information or placing an order to complete that request or order and for our internal accounting and other information-keeping records. We respect your privacy; therefore, we do not share this information with outside parties except to the extent necessary to complete your orders or requests.
We use return email addresses to answer the email we receive. Your email addresses are not shared with outside parties. We use your mailing address to send you literature that you requested about our services, billing invoices and other written materials related to our services. We use your shipping address to the extent it is different from your mailing address, to ship your documentation as well as to send you information on our services. We use your telephone number for our sales and/or customer service representatives to contact you when you express an interest in our services or otherwise call you regarding your orders and information requests. You can register with our web site if you would like to receive our services catalog as well as updates on our services. Information you submit on our web site will not be used for this purpose unless you fill out an information request form.
CLIENT ENGAGEMNT
If you provide us with personal data, such as address, email address, telephone, or fax numbers, possibly a demographic or client identifications, this information will not be disclosed by us (nor will it be shared, sold or announced) to any third party unless we inform you about it and always subject to your consent, or unless we are required to do so in virtue of legal regulations. This information, like the information about your business activities and transactions, will be kept by our company in accordance with our usual strict security standards (as provided for by the currently applicable Business Terms and Conditions) and confidentiality principles.
It is important our Clients’ are aware of their personal and corporate tax obligations in their country of residence and domicile; and they will fulfill those obligations annually. Let us know if you need [Website Name] help to clarify your annual reporting obligations.
PERSONAL DATA PROTECTION NOTICE
This Data Protection Notice (“Notice”) sets out the basis which Meritorium Solution Group PLC and/or Meritorium Solution. (“Meritorium Solution“, “we”, “us”, or “our”) may collect, use, disclose or otherwise process personal data of our customers in accordance with the Personal Data Protection Act (“PDPA”). This Notice applies to personal data in our possession or under our control, including personal data in the possession of organizations which we have engaged to collect, use, disclose or process personal data for our purposes.
GDPR Data Protection Rights
We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have
the right to request that we complete the information you believe is incomplete.
The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that we transfer the data that we have collected to another organization,
or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.
CCPA Privacy Rights (Do Not Sell My Personal Information)
Under the CCPA, among other rights, California consumers have the right to:
Request that a business that collects a consumer’s personal data disclose
the categories and specific pieces of personal data that a business has collected about consumers.
Request that a business delete any personal data about the consumer that a business has collected.
Request that a business that sells a consumer’s personal data, not sell the consumer’s personal data.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.
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PERSONAL DATA
1. As used in this Notice: “customer” means an individual who (a) has contacted us through any means to find out more about any goods or services we provide, or (b) may, or has, entered into a contract with us for the supply of any goods or services by us; and “personal data” means data, whether true or not, about a customer who can be identified: (a) from that data; or (b) from that data and other information to which we have or are likely to have access.
2. Depending on the nature of your interaction with us, some examples of personal data which we may collect from you include your name and identification information such as your NRIC/local passport/international passport number, contact information such as your address, email address or telephone number, nationality, gender, date of birth, marital status, photographs and other audio-visual information, employment information and financial information such as credit card numbers, debit card numbers or bank account information and other details requested by our Legal and Compliance Department during our KYC checks.
3. Other terms used in this Notice shall have the meanings given to them in the PDPA (where the context so permits).
WITHDRAWING YOUR CONSENT
10. The consent that you provide for the collection, use and disclosure of your personal data will remain valid until such time it is being withdrawn by you in writing. You may withdraw consent and request us to stop using and/or disclosing your personal data for any or all of the purposes listed above by submitting your request in writing or via email to our Data Protection Officer at the contact details provided below.
11. Upon receipt of your written request to withdraw your consent, we may require reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the consequences of us acceding to the same, including any legal consequences which may affect your rights and liabilities to us. In general, we shall seek to process your request within twenty (20) business days of receiving it.
12. Whilst we respect your decision to withdraw your consent, please note that depending on the nature and scope of your request, we may not be in a position to continue providing our goods or services to you and we shall, in such circumstances, notify you before completing the processing of your request. Should you decide to cancel your withdrawal of consent, please inform us in writing in the manner described in clause 8 above?
13. Please note that withdrawing consent does not affect our right to continue to collect, use and disclose personal data where such collection, use and disclose without consent is permitted or required under applicable laws.
ACCESS TO AND CORRECTION OF PERSONAL DATA
14. If you wish to make (a) an access request for access to a copy of the personal data which we hold about you or information about the ways in which we use or disclose your personal data, or (b) a correction request to correct or update any of your personal data which we hold about you, you may submit your request in writing or via email to our Data Protection Officer at the contact details provided below.
15. Please note that a reasonable fee may be charged for an access request. If so, we will inform you of the fee before processing your request.
16. We will respond to your request as soon as reasonably possible. Should we not be able to respond to your request within thirty (30) days after receiving your request, we will inform you in writing within thirty (30) days of the time by which we will be able to respond to your request. If we are unable to provide you with any personal data or to make a correction requested by you, we shall generally inform you of the reasons why we are unable to do so (except where we are not required to do so under the PDPA).
PROTECTION OF PERSONAL DATA
17. To safeguard your personal data from unauthorized access, collection, use, disclosure, copying, modification, disposal or similar risks, we have introduced appropriate administrative, physical and technical measures such as up-to-date antivirus protection, encryption and the use of privacy filters to secure all storage and transmission of personal data by us, and disclosing personal data both internally and to our authorized third party service providers and agents only on a need-to- know basis. However, we cannot assume responsibility for any unauthorized use of your personal data by third parties which are wholly attributable to factors beyond our control.
18. You should be aware, however, that no method of transmission over the Internet or method of electronic storage is completely secure. While security cannot be guaranteed, we strive to protect the security of your information and are constantly reviewing and enhancing our information security measures.
ACCURACY OF PERSONAL DATA
19. We generally rely on personal data provided by you (or your authorized representative). In order to ensure that your personal data is current, complete and accurate, please update us if there are changes to your personal data by informing our Data Protection Officer in writing or via email at the contact details provided below
RETENTION OF PERSONAL DATA
20. We may retain your personal data for as long as it is necessary to fulfill the purpose for which it was collected, or as required or permitted by applicable laws.
21. We will cease to retain your personal data or remove the means by which the data can be associated with you, as soon as it is reasonable to assume that such retention no longer serves the purpose for which the personal data was collected and is no longer necessary for legal or business purposes.